HR Support Guide

Essential Building Blocks of Human Resources

There are a few essential building blocks of human resources that should never be overlooked. These elements provide associates with the ability to work smarter, not harder, saving time, energy, and money in the process.

Company-Wide Staffing Plans

Working in the HR department requires you to identify every open position your office currently needs to fill. You will also be required to determine where established employees need to be moved (or even removed).

Creation of an HR Budget

The Human Resources department is responsible for creating an efficient and effective budget. This means becoming familiar with budgeting basics, systems, and operational costs in your company.

HR professionals are required to forecast costs, assess, and manage budget gaps, and create appropriate and achievable timelines.

Payroll and Attendance Systems

The payroll and attendance systems in your company serve to efficiently keep track of important information in a business, such as an employee’s income, deductions, taxes, performance management, and an employee’s work hours.

This software makes the day-to-day business a lot easier to maintain and manage, so HR personnel can spend their time doing other more important things.

Writing Clear Job Descriptions and Documents

Ensuring every employee in the company has a clear understanding of their role in the company is a must. This will keep everyone organized and on the same page. Without clear instructions on what an employee’s job is, it can be easy for things to overlap or get overlooked.

The same thing can be said for necessary documentation and company paperwork. HR is responsible for keeping crucial documents written out clearly and precisely.

Selection and Implementation of Benefits Packages

There is an abundance of benefits packages available for employers to provide for their employees today. A human resources professional is typically the one in charge of sorting out the options, choosing the best packages for the company, and implementing them for each employee if they qualify. 

Benefits packages can include an array of offers such as: 

• Health insurance 
• Dental 
• Vision 
• PTO (1, 2, or 3 weeks depending on the length of employment) 
• Matched 401K 
• Paid higher education 
• Childcare services 
• And more! 

Create an Employee Handbook and Safety Procedures

While many employees do a quick once over and then toss the papers to the side, these employee handbooks are extremely important. These handbooks are for the protection of the employee and employer, ensuring both understand the rules, regulations, and internal workings of the company.

Not only is it a part of HR’s job to create the best employee handbook for the company, ensuring every aspect of the job and expectations of the company are covered, but they also must create a safety plan for the workplace as well. These safety procedures must follow OSHA standards, keeping everyone in the work zone prepared, aware, and protected from dangers.

Collection of Administrative Records

Administrative records are an organization’s documents that contain the policies, procedures, critical decisions, operations functions, transactions, and all other information that notes the agency’s activities.

Keeping clear, concise, and easy-to-locate records is a must since these types of things may be asked for by the state at any given time to ensure the company is operating under their rules and everything is handled professionally and legally.

Promotion of a Healthy Work Environment

Keeping a healthy work environment doesn’t stop at a clean and organized workspace. It is also the responsibility of the HR worker to ensure employees are mentally and physically healthy. 

This includes but is not limited to: 

• Keeping sick employees at home 
• Taking sexual harassment and abuse in the workplace seriously 
• Staying vigilant with employee mental health 
• Offering information regarding mental health in the workplace 
• Requiring all employees to watch sexual misconduct and safety videos once a year, keeping them informed on what is not acceptable in the workplace 
• Reprimanding anyone not conducting themselves appropriately

Building Your HR Team in House

There are many benefits to keeping your HR team “in-house.” This keeps these employees easily accessible and allows a company to maintain control over primary and essential tasks, such as new recruit hiring, training, and management from the administrative side.

In short, keeping your HR team in-house provides companies with more confidentiality and control over the inner workings of their business.

Outsourcing for HR Support

Outsourcing for HR Support is becoming much more acceptable and accessible these days. While it doesn’t give organizations the same control over many of the operations HR is responsible for, there are still plenty of benefits to consider.

Outsourcing some or all of your HR work can save a company a lot of time and money dealing with day-to-day hassles. It will free up employees who can be doing more productive work while not being held back with more mundane tasks and paperwork.

Horizon Payroll Offers Best-in-Class HR Support

HR is an essential bridge between employees and management. So, ensuring your HR team is functioning at its highest level with quality and professional care is essential for every business!

This is where Horizon Payroll steps in. Our company works directly with organizations looking to educate, empower, and manage their human resource employees. Taking advantage of these services is not just beneficial for the employees but will increase overall productivity, attitudes, and output of quality services throughout the business! Contact us today!

Professional HR Consulting

A professional HR consultant can assist companies in several ways, ensuring the HR team is conducting business in a way that best benefits the company. At Horizon, we can train your human resource workers to work effectively and with the best tools available.  

Some services provided include: 

• Looking at current HR guidelines, procedures, and practices 
• Recommending ways to improve the operations and HR practices conducted 
• Makes sure policies are followed uniformly throughout the company 
• Aid in recruiting, hiring, training, and screening new employees 
• Creating customized solutions for gaps in HR duties 
• Ensures practices are legal and follow the rules and regulations set forth by each governing entity 

Our professionals will take the time to guide your HR team to operate at maximum capacity, creating an organized and functional system for your business! 

Custom Handbooks and HR Documents

Another service offered by Horizon Payroll includes well-written, custom handbooks and HR documents.

The handbooks provided are comprised of clean, easy-to-understand guidelines for employees, ensuring they know their responsibilities and what is expected of them each day they are at work.

Each document created will provide employees with engaging written communication that is clear and direct, ensuring all staff in the business understand policy, procedures, company changes, and other critical information.

These custom documents and handbooks are designed by professionals with vast knowledge in the HR world, with expertise in every aspect of the job. They are up to date on laws and regulations required to keep your company on the up and up.

Quarterly Harassment Prevention Training

Harassment in the workplace should never be tolerated in any business. While this has always been an ongoing issue in many organizations all over the world, companies are now working harder than ever to keep their employees safe.

The best way to ensure your employees are protected while working is to offer tools and guidance on the topic. And Horizon's team of professionals provides just that.

You can obtain quarterly harassment prevention training for your entire staff to ensure they know there is no tolerance for this behavior and educate them on what harassment is. The best way to keep your company a safe place to work is by staying on top of the behaviors of staff and the environment they work in.

Contact Us for More Information on Our HR Support Services

At Horizon, we are dedicated to helping your company be the most productive, professional, and positive place to work. For more information on our HR support services or to customize the HR solutions for your company, contact us today!